WSS DOCS

SYSTEM

Electronic document management system based on MS SharePoint that automates all the standard document management processes.

Characteristics of Docs are high performance, reliability, ease of use, well-developed and powerful system functionality.

More than 400 companies have chosen WSS Docs to solve the document management automation tasks since 2010.

Key advantages for business

FEATURES

Increased reliability

The documents are stored in single information space, which massively increases reliability and confidentiality of information.

Improved discipline level

EDMS provides full control of all the work stages for the management, which ensures an increase in the performance discipline level.

Business processes transparency

The business becomes manageable. All the activities of the organization become completely controlled and transparent.

Reduced time consumption

Using EDMS significantly reduces the time spent by employees and managers for all the routine documentation operations: creation, approval, search and preparation of the works status reports.

FEATURES

Key advantages for business

What processes are included in the
in the out-of-the-box solution?

Preparation, approval, registration, mail-out

Outgoing documents

Preparation, approval, imposing resolution, execution

Office memo

Preparation, approval, registration, mail-out and execution

Orders and edicts

Approval and Reference data archives

Regulatory documents

New business processes and document types

By configuring WSS Docs, you will be able to create new business processes and document types, or change the logic of existing ones

Preparation, approval, registration, mail-out and execution

Minutes of meetings

Approval of additional agreements, execution control

Contracts

Design, execution, confirmation

Tasks

Approval and control over the execution of invoices

Payment orders

The user determines the composition of the approvers and the type of agreement, addressee, recipients of the mailing list

Document with free routing

Registration, imposing resolution, execution

Incoming documents

30+

of popular additional modules

Facsimile

WSS Docs mobile apps

ASAN Imza electronic digital signature

In-line scanning

Electronic archive

Statistical report on the performance discipline

Integration with accounting (1C, SAP, Microsoft Navision, etc.) and banking systems

Document approval via E-mail

Solution features

Intuitive interface

Functional completeness

Customization options

Solutions for the holdings

Customizable approval, documents execution processes

Convenient and full-featured document management interfaces

Customizable document approval routes

Search and filtering

System warnings via email

Control over the performance discipline

Assistants system

Wide options for documents registration, documents numbering

Review of parent and associated documents, as well the entire document hierarchy

Work with documents files

Differentiation of the access to document files and cards

Fixing all the user actions and decisions related to a document in the decision history

Simple and intuitive document cards. "Minimizing clicks" principle

Intuitive and functional interfaces for working with a documents (both archived and current) list

Intuitive movement of the documents through the process, tracking status and history of the actions with a document

Control over correct information filling

Preview of the file with the ability to make a decision

Strict and flexible (user-defined) routes

Installation of assistants for each document type

Customizable directories, including hierarchical ones

Document cataloguing (one document is able to be located in different folders)

Setting up card fields, filter fields, views

Integration with Microsoft products, including Office, Active Directory

Reduced system administration costs, because SharePoint is a part of Microsoft infrastructure

The document management processes of branches or companies of the holding are able to completely coincide, or take into consideration the features of the work of the holding branch or company

Flexibility of role settings

Integration of incoming and outgoing correspondence

The scalability of the system allows more than 20 thousand users to work in the EDMS

Federated regime for the holdings

International class solution

with high performance and operation speed

A team of more than 100 developers works on the development of WSS Docs. The team constantly develops new functional modules that allow to expand already rich functionality of the system.

WSS Docs guarantees the system response time within 0.5 – 1.5 seconds. This exceeds the same indicator of the competitors by 2-3 times. But most importantly, this speed will not decrease, even if you upload 10 million documents to the system!

WSS Docs - for all the company divisions

Administration/ Management
- Control over the execution of the tasks on all the document types
- Expanded reporting on the performance discipline
- Drawing up and approval of the minutes of meetings
Office / Document control department
- Cases nomenclature and registration log keeping
- Classification and registration of incoming, outgoing and internal documents
- Making the resolutions, sending the instructions and monitoring their execution
- Control over the location of the original documents and the issue of the paper copies
- Preparation of the reports on the organization's document management
Legal department / HR department / Supply department
- Drawing up, approval and storage of contracts and additional agreements
- Approval of applications for the business trip and leave
- Making and distributing the orders
- Approval of applications for payment and control over their execution