Document

Management

The control over the entire life cycle of the documents: registration, review, approval, resolutions, control of deadlines and execution, nomenclature of cases.

Processing and storage of incoming, outgoing and internal documents in a flexible and scalable system. Wide possibilities for integration with other systems (ERP, ABS, etc.)
Facilitation of the documentation reconciliation
Features
Customizable reconciliation processes
Creation and configuration of complex multi-functional workflows without involving programmers. Not only standard document management, but also contract management, processing of various types of applications, and meeting protocol management.
Flexibility in reconciliation
Generation of reconciliation routes both at the process level automatically and by the user manually. Both sequential and parallel reconciliation, as well as their combinations, are allowed.
Reconciliation management
Delays in reconciliation are supervised by the process owner, who can decide to move the document to the next stage in case of delays.
Broad options for document registration
Registration number templates. Automatic numbering of documents and draft documents. The ability to assign the registration number both from the system and manually, as well as to register the document backdated.
FEATURES
Facilitation of the documentation reconciliation
Flexibility in reconciliation
Generation of reconciliation routes both at the process level automatically and by the user manually. Both sequential and parallel reconciliation, as well as their combinations, are allowed.
Reconciliation management
Delays in reconciliation are supervised by the process owner, who can decide to move the document to the next stage in case of delays.
Customizable reconciliation processes
Creation and configuration of complex multi-functional workflows without involving programmers. Not only standard document management, but also contract management, processing of various types of applications, and meeting protocol management.
Broad options for document registration
Registration number templates. Automatic numbering of documents and draft documents. The ability to assign the registration number both from the system and manually, as well as to register the document backdated.
Clean and user-friendly interface
Features
The ability to attach any quantity of files to the document card and comment on the attached files. Version tracking and comparison for each attached file. Co-editing of Word documents.
Unified document cards for different processes. Preview of the document with the decision-making and setting of commitments. Commodity document processing. Customer-focused document categorization.
Personalized alerts for each role with detailed information about the document and its status for any event in the document. The ability to process (decision-making) directly from the e-mail alert.
Instant search for documents by filters configured for any fields of the card, including the content of the document files. Using filters when reporting.
Usable document management interfaces
Working with document files
Search and filter
Email alerts
FEATURES
Clean and user-friendly interface
Usable document management interfaces
Unified document cards for different processes. Preview of the document with the decision-making and setting of commitments. Commodity document processing. Customer-focused document categorization.
Working with document files
The ability to attach any quantity of files to the document card and comment on the attached files. Version tracking and comparison for each attached file. Co-editing of Word documents.
Search and filter
Instant search for documents by filters configured for any fields of the card, including the content of the document files. Using filters when reporting.
Email alerts
Personalized alerts for each role with detailed information about the document and its status for any event in the document. The ability to process (decision-making) directly from the e-mail alert.
Expediting the period of the document being at each stage. Alerts for documents requiring processing. The ability to automatically transfer the document to the next stage when the allocated time for the current stage expires.
The ability to set tasks both document-based and independent ones. Management of the task deadline. Creation of offspring and recurring tasks.
Facilitation of the follow up implementation
Recording of the user actions
The decision history records information about all user actions. The versioning s conducted with the necessary information for further analysis.
Log files
The document registration log is maintained for each process with the possibility of applying filters and uploading them to an excel file.
Features
Performance discipline control
Assignment management
FEATURES
Facilitation of the follow up implementation
Performance discipline control
Expediting the period of the document being at each stage. Alerts for documents requiring processing. The ability to automatically transfer the document to the next stage when the allocated time for the current stage expires.
Recording of the user actions
The decision history records information about all user actions. The versioning s conducted with the necessary information for further analysis.
Assignment management
The ability to set tasks both document-based and independent ones. Management of the task deadline. Creation of offspring and recurring tasks.
Log files
The document registration log is maintained for each process with the possibility of applying filters and uploading them to an excel file.
Additional functionality
Features
The system scalability allows more than 20 ths. users to work in the EDMS. We are ready to computerize the document flow in the holding branches and companies for them to work in a single computer network and to be independent, at the same time.
For the period of workplace absence, a substitute can be assigned for each employee in the system. The substitution mechanism is applied by managers to assign responsible employees to process documents for certain procedures as well.
The iOS and Android-based mobile application allows you to read the document, agree or sign it just like that.
Forward integration with MS Office applications and domain infrastructure. Signing of documents with ASAN Imza EDS. Wide opportunities for integration with other systems (ERP, ABS, etc.)
Substitute system
Scalability
Integration and Digital Signature
Mobility
FEATURES
Additional functionality
Substitute system
For the period of workplace absence, a substitute can be assigned for each employee in the system. The substitution mechanism is applied by managers to assign responsible employees to process documents for certain procedures as well.
Scalability
The system scalability allows more than 20 ths. users to work in the EDMS. We are ready to computerize the document flow in the holding branches and companies for them to work in a single computer network and to be independent, at the same time.
Integration and Digital Signature
Forward integration with MS Office applications and domain infrastructure. Signing of documents with ASAN Imza EDS. Wide opportunities for integration with other systems (ERP, ABS, etc.)
Mobility
The iOS and Android-based mobile application allows you to read the document, agree or sign it just like that.
The described functionality is implemented as a result of the implementation of the WSS Docs system.
Completed projects
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Azerbaijan, Baku, 25, S. Vurgun str. Baku Residence Plaza, 2nd floor
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