"Veyseloglu" Group of Companies

HOLDING

About the customer

This is a group of companies specializing in retail, wholesale trade, distribution, logistics, and production with more than 20 thousand employees. The group includes companies such as the Ulduz chocolate factory, Veysaloglu LLC, Araz Supermarket LLC, OBA Retail Network LLC, Entree, Sirab, AVT Logistics and others.

Prerequisites

Mainly document flow was carried out using paper media. The security of documents in the physical environment depended on the initiative, attention, care and knowledge of staff. This was accompanied by difficulties in the ordering and contract/protocol management process, as well as in managing incoming documents from the supplier.

Solution

Faced with the need to implement an electronic document management system, the management of the group of companies decided to hold an appropriate competition. Both local and foreign suppliers of information systems took part in the competition. The main criteria that the Customer relied on:

Functional completeness;
Convenience and simplicity of the user interface;
Possibilities for configuration and administration, because in the future, the customer planned to independently configure subsequent document flow processes.
Reputation of the supplier company and positive feedback from customers.

The winner of the competition, which most clearly meets the above criterias, was the WSS Docs system.

6

companies

24

automated business processes

2

systems with which integration has been implemented

3000+

users

At the “Veysəloğlu” Group of Companies, considering the number of employees and the
complexity of managing corporate information, the updating and sharing of company dataneeded to be organized according to the “single window” principle.

For this reason, the Group chose WSS Portal – a platform providing a modern, efficient, and flexible solution for internal communication and information management.

Project outcomes:

7 distinct interfaces – customized and personalized interfaces were created for each of the 7 companies in the Group, ensuring convenient operation tailored to each company’s requirements.
Access for 20,000 users – all employees gained centralized and secure access to the portal.
Unique login method for non-office users – a special login system was implemented to allow both internal and external users to work safely and efficiently.

This project enhanced the transparency of information flows within the “Veysəloğlu” Group of Companies, facilitated collaboration among employees, and enabled efficient management ofdocument circulation.

"We recommend "DO I.T." LLC as a reliable and professional partner in the field of document management and automation of business processes. Their solutions and approaches help to significantly improve business processes and increase work efficiency. We are confident that WSS Docs electronic document management and WSS Portal intranet systems will be useful tools for any enterprise striving for optimization and innovation."

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